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  • Writer's pictureLucie Tongelová

A Crash Course on Safety Risks at Outdoor Events and How to Avoid Them

Security at open-air events is a key factor for a successful organization and minimizing risks. If something bad happens at your event and visitors see that you didn't handle the situation promptly, chances are they won't come next time. Here are some of the most common security risks associated with open-air events and ways to avoid them:

The biggest security risks and how to prevent them:

1. Inclement weather

- Risks: high winds, rain, thunderstorms, extreme temperatures

- Prevention: monitoring weather forecasts, providing backup plans (e.g. tents, shelters), providing evacuation plans and communication channels to quickly inform participants

2. Overcrowding and crowd panic

- Risks: injuries caused by crowd panic, trampling, crowding

- Prevention: capacity control, sufficient number of exits and escape routes, training for crowd management staff, proper space allocation

3. Insufficient security

- Risks: crime, violence, terrorist attacks

- Prevention: hiring professional security services, installing CCTV, checks at entry, use of metal detectors, cooperation with local security forces

ambulance at your event

4. Health risks

- Risks: injuries, health complications, sudden illness

- Prevention: presence of medical staff, availability of medical aid and first aid kits, provision of sufficient water and shaded areas in case of heat

5. Fire

- Risks: ignition of garbage, cigarette butts, electronics, pyrotechnics.

- Prevention: sufficient fire extinguishers and hydrants, staff training, limit smoking and handling of open flames, use of non-flammable materials

6. Technical failures

- Risks: Power outages, failure of sound and lighting equipment.

- Prevention: Regular maintenance and inspection of equipment, backup power sources (generators), planning of technical support

How to avoid these risks in general:

1. Detailed safety plan

Develop a detailed plan including all possible scenarios, evacuation plans, contacts for security and emergency services.

2. Training and preparation of the team

Provide training for all staff on safety protocols, first aid and crowd management. Decide who is in charge of what and make sure everyone is familiar with it.

3. Coordination with local authorities

Work with local security forces, fire departments and medical services for a quick response to any incidents.

4. Communication with visitors

Provide effective communication channels to inform visitors of safety instructions, changes and emergency situations (e.g. SMS, apps, voice announcements).

5. Regular check-ups and inspections

Conduct regular inspections of all facilities, equipment, and security measures before and during the event.

6. Insurance

Take on suitable insurance to cover the various risks associated with open-air events, including public liability and weather insurance.

By following these precautions, you can minimize safety risks and ensure a safe and enjoyable experience for all participants. Better prevention than dealing with unpleasant or dangerous situations!

Also, read the article on how to deal effectively with crisis at events and you'll be 100% prepared.

Come and poke around in other articles on our blog, such as how to share your event or how to get a celebrity to your event.

1 Comment

Carroll Ugarte
Carroll Ugarte
Jul 04

Safety risks at outdoor events are critical to manage to ensure a secure environment for all participants. For those involved in healthcare services, implementing advanced cloud solutions can enhance safety and efficiency. For more information, check out this comprehensive guide on healthcare cloud services and solutions . These services offer secure data management, streamlined operations, and improved accessibility to critical information, ultimately enhancing the overall quality of healthcare services provided at events.


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